Cash Expense Record

You can deduct your ordinary and necessary business expenses that are incurred while you’re on the road. Not sure what qualifies? Our Cash Expense Record might help!

PDF: Driver Cash Expense Record PDF

Excel: Excel Cash Expense Record

Please email your files to each month.

Helpful Links

Title 49 Section 14503 of the United States Code section exempts over the road truck drivers from state income taxation from any state other than their residence state.

IRS rules about Per Diem are defined by this document 

IRS  information on Highway Use Tax

What Is My Filing Status? is an IRS tool that can help you determine your filing status for tax purposes.

If you need help obtaining your 1095-A Health Insurance Marketplace Statement for proof of health insurance for tax purposes, these instructions may help.

IRS Publication 5307 can help you make sense of how the recent tax reform might affect you.

Identity Theft Information

With the start of a new year comes the time for all individuals to file tax returns for the previous year. This process includes communicating personally identifiable, sensitive data with your tax preparer in order to file returns with the Internal Revenue Service (IRS).  Abacus™ CPAs would like to remind you of the ever increasing threat of identity theft, as thieves are constantly looking for new ways to steal information and use it to their advantage.

First and foremost, please remember the following:

The IRS does not:

  • Initiate contact with taxpayers by email to request personal or financial information. This includes any type of electronic communication, such as text messages and social media channels.
  • Request detailed personal information through email.
  • Send any communication requesting your PIN numbers, passwords or similar access information for credit cards, banks or other financial accounts.

If you receive any suspicious IRS-related communication:

  1. Do not reply.
  2. Do not open any attachments, or click on any links.
  3. Forward the message as-is, to the IRS at
  4. After forwarding the message to the IRS, delete the original email message that you received.

If you receive a phone call:

  1. Ask for a call back number and an employee badge number.
  2. Call the IRS back to determine if the caller is an IRS employee with a legitimate need to contact you.

If you receive a letter via paper mail, contact the IRS to determine if the mail is a legitimate IRS letter.

What can you do to help protect yourself from identity theft?

  • Don’t carry your Social Security card or any document(s) with your SSN on it.
  • Don’t give a business your SSN just because they ask. Give it only when required.
  • Protect your financial information.
  • Check your credit report every 12 months.
  • Secure personal information in your home.
  • Protect your personal computers by using firewalls, anti-spam/virus software, update security patches, and change passwords for Internet accounts.
  • Don’t give personal information over the phone, through the mail or on the Internet unless you have initiated the contact or you are sure you know who you are dealing with.

If you have become a victim of identity theft, or suspect that your personally identifiable information has been jeopardized, please contact us immediately.

As always, Abacus™ CPAs is here to help you with any questions regarding tax matters, the safety or your identity, or the authenticity of any IRS communications.

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